Accounting Specialist - Accounts payable

Enters Request for Check (RFC) for Special Tax Districts and Treasurer’s Office.

Pays vendors and monitors discount opportunities, verifies federal ID numbers and schedules and prepares checks.

Resolves purchase orders, contracts, invoices or payment discrepancies.

Generates journal entries for utility bills. Coordinates with department heads to make sure they are approved and coded correctly and enters them into accounting system.

Reviews and updates accounting ledgers related to accounts payable transaction verifying and posting account transactions to include a year-end reconciliation for audit purposes.

Prepares Special Tax District Quarterly Reports and initiates budget requests.

Reviews related records on a periodic basis according to retention policy, schedules necessary destruction and remits reports to SC State Archives.

Additional Duties:

Assists in opening mail daily and posting checks, cash, and ACH payments in software program.

Reimburses employees, receives and verifies expense reports and requests for advances.

Archives vendor information and prepares IRS Tax Form 1099s.

Reports sales taxes to SC Department of Revenue by calculating requirements on paid invoices and files quarterly sales tax reports.

Issues monthly reports and journal entries for postage usage for all Greenwood County offices.