Accounts Payable Specialist

Scope:
Accounts Payable Specialist reports to the Senior Accounting Manager and ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and takes advantage of cash management opportunities.
 
Essential Duties and Responsibilities:

1. Receives invoices directly from vendors and forwards those invoices to department managers for review and approval. Reviews all payment requests for appropriate documentation and requisite approval authority. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
2. Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
3. Reviews approved expense reports from Expense Report system and ensures all expenses are within company policy and processes for payment.
4. Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
5. Corresponds with vendors and responds to payment status inquiries. Research aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
6. Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.
7. Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
8. Acts as backup for the Payroll Specialist and performs other duties as assigned.
    

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Working Conditions:

• Monday to Friday

Office environment.