Finance Director and City Treasurer

GENERAL PURPOSE OF JOB

Plans and manages the City?s financial investments, tax records, and collections. Acts as the City Treasurer. Supports the Human Resources function.

Treasurer Duties:

1.Manages investment of city funds in accordance with sound investment policies and goals and local, state, and federal regulations. Maintains required investment records and prepares related reports.
2.Prepares a variety of reports for state and government agencies.
3.Maintains accounts receivable. Codes receipts, reconciles daily cash flow, and maintains records deposits.
4.Prepares money bond payments, fiscal agent, and related redemption ledgers. Maintains auxiliary cash controls for investing balances and other related activity.
5.Prepares monthly and annual city financial reports and statements. Presents monthly financial reports to the council. Prepares periodic financial, statistics or operational reports as assigned.
6.Assists the City Administrator in the preparation of the annual budget. Calculates annual payroll budget and benefits costs for submission in annual budget.
7.Assist auditors in preparing financial statements.
8.Provides public records and information to citizens, civic groups, the media and other agencies as requested.

Finance Director Duties:

1.Supervise accounting specialist re cash receipts, credit cards, accounts payable, cash disbursements and related transactions and processes.
2.Provide hands-on assistance in detailed accounting areas as needed based on skill level and workloads. Sign checks.
3.Ensure appropriate levels of internal controls are implemented and followed.
4.Maintain various spreadsheets related to property taxes and other revenues.
5.Work Closely with City Clerk, City Administrator and City Attorney on governance matters such as millage.
6.Collaborate with Department Heads the process for preparation of the detailed annual budget for all funds, including by month.
7.Manage grant accounting, matching, reporting, invoicing, monitoring and compliance.
8.Manage and invest cash balances.
9.Manage and project cash flows and TAN and other short-term borrowing needs.
10.Manage inter-fund transactions, transfers, balances and reconciliations.
11.Monitor use of and balances of restricted funds.
12.Reconcile various balance sheet accounts.
13.Ensure bank reconciliations are prepared timely and accurately by City Clerk.
14.Work with financial advisor, attorneys and consultants on bond issue matters and transactions.
15.Ensure compliance with bond agreements including debt service coverage ratios and continuing disclosures.
16.Analyze monthly financial results for each fund, make adjustments, and prepare summary reports for management and City Council.
17.Review major contracts and agreements before they are executed.
18.Administer CSI accounting system and other finance systems.
19.Monitor budget and recommend and record budget amendments as appropriate.
20.Prepare journal entries, including, but not limited to bi-weekly payroll.
21.Keep fixed assets system up-to-date including accounting for construction in progress and depreciation.
22.Provide information and assistance to Council, City Administrator and Department Heads.
23.Prepare mid-year projections and recommend budget amendments.
24.Implement new systems, e.g. purchase order and encumbrance system.
25.Manage annual audit process, work closely with auditors, prepare internal year-end entries, prepare requested work papers and disclosures, review and/or prepare management discussion and analysis, etc. Ensure GFOA and CAFR certificate of excellence is maintained.
26.Update website with city financial Information. Such as budgets and CAFRS.
27.Maintain various insurance policies and manage related audits.
28.Perform other duties as assigned.