Office Manager - Probate Court

Maintains office by organizing office operations and procedures

Maintains office efficiency by planning, implementing, and adjusting office systems, layouts, and equipment procurement

Prepares payroll and ensures the timely submission of information

Establishes procedures for protection, retention, disposal, retrieval, and transfers of sensitive information

Achieves financial objectives by assisting with preparation of annual budget

Maintains office staff by coordinating the department orientation and training of new employees

Keeps management informed by reviewing and analyzing special reports

Organizes and schedules meetings and appointments

Partner with HR to maintain office policies as necessary

Coordinates with IT department on all office equipment

Manages contract and price negations with office vendors, service providers, and ensures that all items are invoiced and paid on time

Provides general support to visitors

Assigns and monitors clerical, administrative and secretarial responsibilities and tasks among office staff

Acts as point person for department maintenance, mailing, shipping, supplies, equipment, bills, and errands

Monitors and maintains office supply inventory

Reviews and approves office supply acquisitions

Allocates available resources to enable successful task performance

Coordinates office staff activities to ensure maximum efficiency

Completes operational requirements by scheduling employees

Handles visitor complaints

Manages internal staff relations